As we all know by now (and if you haven’t, you’re probably living under a rock), the Pulse Club was a primarily gay dance night spot located in Orlando, Florida. Unfortunately, as a deadly shooting unfolded, it has now become the unwitting site of the worst mass shooting in the US so far. Should it reopen? Let’s explore.
After that 3 hour massacre ended in the death of the shooter, this situation now leaves more questions than answers, especially for the victim’s families and those who were injured. In fact, my heart goes out to each and every one of the victim’s families. Those people who had gathered at that club that night arrived to have fun, drink and dance. Many had done so on many previous nights. Nothing wrong in that.
Unfortunately, the shooter had other plans. He entered this night club with the intent of taking lives. After 3 hours of standoff with law enforcement, the situation ended with the death of the shooter, but not before 49 people were dead and 53 others were injured and sent to hospitals. Let’s not forget about those who were not injured, but who were there witnessing this horrific event unfold. These victims may not have physical injuries, but they now have emotional injuries that may take decades and therapy to resolve. Survivor’s guilt is a real thing. A horrible situation for any business owner to contemplate.
The manager of the club, Barbara Poma, is trying to salvage this situation with her business and has vowed to reopen this night club. Unfortunately, the Pulse Club has now become a victim in its own right with a massive stigma attached: the massacre and all of those brutal deaths. This situation never spells a good end to any business. Barbara, if you are in fact reading this, I’d strongly suggest not reopening this club at that location. However, before considering reopening, you should most definitely wait (see below). There are a number of reasons why it shouldn’t reopen in its current form:
- Macabre thrill seeker tourists. Your club has now (and will for a very long time) become an unwitting tourist destination for those seeking a brush with the macabre. Yes, your club will now have people seeking to stop by and talk about the massacre, the deaths, the victims with anyone who will talk about it including to your customers, your staff and you. This will eventually become distracting and annoying to your customers who are there just to party. It will drive your existing customer base away. This will not be forgotten quickly or easily.
- Ghost hunters. Because of the 49 deaths in your club, inevitably someone will claim they have seen or heard the ghost of one of those who died on your premise. I’m not here to argue the merit of that type of claim, but I will state that your club will become a destination for ghost hunters looking for ghosts. Again, this will be to the distraction of your paying visitors simply there to have a good time. It will also become a distraction for your bartenders and other staff. This will also drive your existing customer base away.
- Regulars will shy away. For those who were regulars to your club and who were there that night, they won’t be back. Your club is forever tainted as that club that had a mass shooting and now holds that stigma high and wide like a badge of honor, except there’s no honor in that. For anyone who was there that night, the memory is just too painful and few will be back to avoid reliving that memory, especially those who were trapped in there for hours.
- Tainted by death. The Pulse Club brand has now become the unwitting poster child for mass shootings. What I’m about to write may seem a little crass, but you might as well re-theme your club to have heart monitors, hospital beds, and nurses running around if you want to move forward with this name. This is what people will forever link to this club’s name. People will not remember it for the fun party spot. It will now be remembered for the deaths and those living victims still in the hospital. If you don’t have any intent on capitalizing on this notoriety, you should change the name and move the club to another location.
- Because of at least number 4, you may find that your original customer type no longer visits your club. You may find that types 1-4 make up the vast majority of those who visit your club. They are not there to have a good time, they are there to take pictures, vlog, gawk, talk to your staff and generally be a nuisance to your club. It might even lead to confrontations that you and your staff might not want to deal with. You can never know the intent of a single person requesting access into your club.
What this basically says is if you reopen the club, your clientele will drastically shift from that happy-go-lucky dance place that it once was to that-place-that-had-a-mass-shooting. The above are not necessarily the reasons you want people at your club. The Pulse Club can never live its now-infamous past down. Even if you change the name of the club, paint it, redecorate it and refurnish it from top to bottom, that location won’t ever forget what happened.
Rebuilding the Pulse Club
The only way the Pulse Club can ever live again is by moving it to an entirely new location somewhere else in the city and rebranding it. You must abandon that building and let it become someone else’s problem and stigma to solve. What happened there is something that stays with that building, not with your business. If you want to get your business back the way that it was, you cannot reopen in that location. You must move your business to a new building. This is the only way to free yourself from the thrill seekers, from the macabre, from the ghost hunters and from those just morbidly curious. These people are not the reason why you opened your club and these are not the reasons you should want to continue with your club.
These are distractions that only serve to taint your establishment, chase off would-be new customers and cause your staff daily grief throwing random lookie-loos out. You need to ask yourself the hard question, is this really the reason you opened the Pulse Club?
Before you contemplate reopening the club, you need to let the legal dust settle. And, settle it will, I can guarantee that. Before making plans of spending money to renovate your club, you should reserve those funds for the upcoming legal battles that are about to ensue… and sue they will.
Lawsuits and the Future of Pulse
We haven’t seen the last of what is in store for this club. Just you wait. Some of the victims will file wrongful death suits at someone, anyone, for negligence. Where to start? The club’s owner. It’s as good a place as any.
Was the Pulse Club negligent in what happened? Well clearly, if the club’s staff had been properly enforcing at least metal detection or a pat down at the door, the guns might not have gotten into the building. Unfortunately, it now appears that this club was not enforcing any safety best practices when allowing patrons into the establishment. This could very much appear as negligent actions by the club’s owner. And, there are 53 living injured who can file lawsuits against this club. There are an additional 49 families who can also file lawsuits against this club. There are additional people like employees and those who suffered severe mental anguish at the horrific events that night who can also file lawsuits.
Unless the Pulse Club owner has engaged in specialty insurance in high amounts to cover such occurrences (probably not), she may find the Pulse Club out of business and her personal finances spent covering each and every one of those yet-to-be-filed lawsuits. It’s way too early for this club’s owner to be thinking about reopening the night club when the legal battles have barely even begun.
Clearly Barbara, as the club’s owner, you should wait out the legal battles before making plans to reopen this club. You may find that you can’t actually afford to reopen the club after the legal dust settles.
If you are a victim of this shooting, you should contemplate all of your legal options and you should do so quickly with your lawyer. If you are intent on filing a lawsuit, you should do it as fast as possible. The first to the table are usually the first to walk away with settlements. If you are one of the last, you might get nothing.
Was this club negligent by allowing a shooter with a Sig Sauer MCX rifle (every bit as deadly as an AK-47, just quieter) into this club? Clearly, the Pulse had very little in the way of security due diligence at the door. Is that considered negligent? Only a court can decide.
After Marissa Mayer’s team recently decimated Flickr with its new gaudy and garish interface and completely alienated professional photographers in the process, her team is now aiming its sights on a new, but unnecessary, problem: recycling of long expired user IDs. Yahoo had been collecting user IDs for years. That is, people sign up and use the account for a while, then let the account lapse without use for longer than 30 days. Yahoo marks the ID as ‘abandoned’ (or similar) and then locks it out forever, until now. Some employee at Yahoo offered up the incredibly bad idea to recycle IDs. Unfortunately, this decision to recycle IDs may actually become the demise of Yahoo. Let’s explore.
I’m guessing that Yahoo has decided to make it look like it’s doing something good by recycling something, anything. That is, Yahoo is now letting people Wishlist long-closed user IDs that had been previously locked. Hurry, though, you only have until Aug 7, 2013 to wishlist that long forgotten ID. The trouble is, these old abandoned IDs are clearly second-hand goods. Let’s understand what exactly that means and why you really don’t want one (unless, of course, it was previously yours).
1) Obviously… Spam
Clearly, you aren’t asking for this old ID so you can jump onto that horrendous new Flickr interface or because you intend to read Yahoo News or OMG. The most obvious reason to want that ‘primo’ ID is for the email address. Unfortunately, you have no idea how that account was formerly used or what baggage might be associated with it! So, unfortunately, you will have no idea what exactly you’re getting into by re-using someone’s old ID. The person might have signed up for it just to divert tons of spam into it. Yes, this happens. That means, you could open the account and find it filled with spam in only 5-10 minutes, literally. Who’s to say someone wasn’t using it for illegal purposes and it was shut down for that purpose?
Yeah yeah.. Yahoo claims they will ‘unsubscribe’ the old ID from newsletters and so forth and these will have been ‘idle’ for at least 12 months (the first batch), but they’ve outlined no way in which they plan to accomplish this unsubscribe piece. Are they really going to hire a bunch of people to sit around clicking unsubscribe links and filling out unsubscribe forms? I think not. It’s all song and dance with no substance. Not to mention unsubscribing legitimate email subscriptions only accounts for about half (or less) of the total email volume that ends up in an inbox. So, don’t expect any miracles from Yahoo. If they can stop email, the best they can stop is about 40-50% at most. All of the rest will still show up merely by you having signed into your ‘new’ account.
A new email header?
Oh yeah, Yahoo is also trying to rush through the IETF RFC process a new header called require-recipient-valid-since that takes a date as an argument. This header basically requires marketers to know the exact acquisition date of every email address in their lists. Assuming email marketers know this date, which is a huge and incorrect assumption for Yahoo to make, when the email marketers send email containing this date, the email will supposedly end up in the correct account (or not) depending on the date. Because of this date header, that could lead real email to go missing or spam to show up. Unfortunately, as I said, this is an incorrect assumption. Most email marketers barely know the source of their leads, let alone when they acquired it. No, this date thing simply won’t work. And even then, this header will only work with email marketers willing to follow the rules. Spammers that don’t care won’t bother.
Worse, Yahoo is planning on handing out these newly freed old accounts in mid-August. Like every email marketing firm will simply drop whatever business plans they currently have to retool their applications to support this rushed and nearly useless header. Is Yahoo really that asleep at the switch?
2) Fraud, Account and/or Identity Theft
If you happened to have owned one of these long abandoned accounts or you otherwise lost your Yahoo account long ago, you’ll want to be very careful here. You can be guaranteed that there are already people scouting for popular long dead accounts to resurrect and phish for accounts, theft and identities. These thieves know that banks and other legacy institutions keep email addresses on file until you explicitly change them. Even then, they can have issues even updating this information in their systems even when you do request the change. So, someone who obtains a long dead account and then browses to Wells Fargo or Bank of America’s web site to request a password reset, they could abscond with your account credentials and your money assuming you still have (or ever had) any old Yahoo accounts hooked up to any financial accounts.
Yahoo claims to have ‘security’ mechanisms planned, but good luck with relying on that. I can’t even see that working. Granted, if banks fill in ‘require-recipient-valid-since’ with the appropriate acquisition date in every email they send, the banks can help prevent this issue (assuming the header works as expected). But, that also assumes the bank has an email address acquisition date to fill in this header. That also assumes that the bank can even roll out this header change in the time allotted before Yahoo starts doling these old IDs out. The clock is ticking and Yahoo hasn’t even gotten the RFC completed.
Fraud and identity theft is a very likely outcome of recycling old Yahoo accounts. If you’re reading this article and you have ever used a now-long-closed Yahoo ID for email, I urge you to go through all of your important accounts and make sure you have deleted all references to your old Yahoo email address immediately! Otherwise, some random person could come to own your old ID and can then cycle through sites requesting password resets just to find what sites your old ID may have used. This is the number one security threat that Yahoo can’t easily get around or easily address. Note, that a hacker who obtains an old ID only needs to get access to one of your accounts that will email your real plaintext password back to them and then they’ll work their way up to your bigger accounts. This is one of the biggest reasons this is an incredibly bad idea from Yahoo.
I’d also suggest that for any accounts you do have (i.e., Facebook, Gmail, etc), make sure to add alternative email addresses other than your Yahoo address for password resets and other security related emails. If you can, remove all your Yahoo addresses outright even if they are live. Use Gmail or Windows Live Mail instead (at least until they decide to go down this stupid ID recycling road).
3) Yahoo Mistakes
Ooops.. we didn’t actually intend to give away your live account. Sorry, ’bout that.
And then you’re stuck without an account. Yahoo is not publishing what accounts are under consideration specifically. They only say that these ‘dead accounts’ have been idle longer than 12 months in the first batch. Thereafter, any account that has been not accessed for 30 days is up for reissue consideration. There is nothing to say that Yahoo won’t make a mistake and re-issue a live and active account to some random person wbo signed up on the Wishlist. I can easily see this becoming one of the biggest blunders that Yahoo makes in this process. Unless the Yahoo staff is incredibly careful with this process, it would be super easy to accidentally give some random schmo access to an active live Yahoo account by mistake. For this reason alone, I’d consider closing out all of my Yahoo accounts except for one thing. They would recycle my account string name in 12 months (0r 30 days) and I’d be right back here in this situation again worrying about what of my other accounts were tied to this email address.
Basically, I can’t close my Yahoo account because it’s too great of a security risk. If I leave it open, I risk Yahoo accidentally giving it away in this stupid ‘wishlist’ process. It’s really a no-win situation. After Flickr, I have less and less trust in Yahoo and this is now leaving every Yahoo user in the lurch. This basically means you can NEVER EVER close your active Yahoo account if you want to keep your other accounts secure.
4) Missing Email
Even if you do manage to get your hands on one of these ‘prized’ IDs, Yahoo claims to be putting technical measures into place to prevent security issues. That could very well mean that for recycled accounts your mail delivery will be spotty, if it even works. Meaning, Yahoo may so heavily scrutinize emails heading to these recycled IDs that legitimate mail may simply never show up that’s been marked as ‘a security risk’. So, for emails like password resets to accounts, you may find that these emails simply never show up at all. Basically, anything that Yahoo’s email system construes as a security risk could simply just go missing. This is the most likely outcome of this recycling. Note that this problem could end up extending to every Yahoo account which could make Yahoo Mail a very problematic place for any email purposes.
If after reading the above, you are still considering an ‘old used account’, I really can’t understand why. Taking on someone else’s old email and Yahoo baggage isn’t something I’d want to deal with (are they going to be sure to clear off all old comments and Yahoo answers for this old ID?). So, someone pops up from years past not knowing that Yahoo ID has been reissued and then you get some old boyfriend email, or someone who hated the previous owner of that ID. Then what? So, then you’ll be left with a mess to clean up. Why would you want to deal with this excess baggage when you can get a new account that’s never been issued and not have to deal with this problem at all? However, knowing that any account you create at Yahoo would be recycled later, how could you rely on it for any kind of security? You can’t. So, I might suggest Gmail or Windows Live Mail (or any other free email service not recycling IDs) instead of Yahoo.
Unfortunately, I don’t see any other alternatives with Yahoo at this point. This is an incredibly stupid decision from Yahoo. I have no idea what the folks at Yahoo are even thinking. It’s not like a telephone number. You give that up and no one thinks twice that someone could use that old phone number nefariously. Unfortunately, nearly every site now uses email addresses to know if you ‘own’ your accounts. So, password resets, pin codes, and all manner of secure information traverses through email addresses.
One thing that Yahoo may inadvertently cause from this change is for Banks and other financial institutions to rethink how they validate a user’s identity. Clearly with this change, email addresses can no longer be trusted as secure or even know that it’s owned by only one person. This throws security surrounding email addresses into complete turmoil for any site that uses email addresses as validation.
Based on the previous paragraph, sites may start preventing use of @yahoo.com email addresses for their services. Knowing that you could lose your Yahoo account and then have it turned over to someone else 30 days later could easily lead to site compromises. To simply avoid this situation entirely, sites that rely on security may simply stop letting @yahoo.com email addresses sign up for service. So, one of the biggest benefits of using Yahoo Mail will end. I’d expect a mass exodus to Gmail or Windows Live Mail after the dust settles here. In fact, this decision may kill Yahoo Mail as any kind of a real email service. Does Marissa have any idea what the hell she’s doing? If I were on the Yahoo board, I’d be seriously considering right about now of ousting this one.
If I were in a position at Yahoo to make this decision, I would have killed this idea before I’d ever left the conference room. That Yahoo is even contemplating making this move at this time is completely questionable. Let’s just hope that when someone’s account is compromised and/or has identity theft as a direct result of this bad Yahoo decision, that someone will sue the pants off of Yahoo. That will at least teach other ISPs that this is not, in any way, an acceptable practice.
This decision has disaster written all over it. This is also a huge liability risk for Yahoo. Yes, Yahoo may have written in their Terms and Conditions that they have the right to reissue account names. But, since they hadn’t been doing this from the beginning and they’re now choosing to do this without proper preparations, this is a huge legal risk. It only takes a handful of users who’s accounts get compromised or who’s identities get stolen as a result of Yahoo’s new policy that this will end in courtroom dates. I can’t even fathom what benefit Yahoo derives from reissuing old IDs, but I can definitely see huge legal liabilities and black clouds looming over this now floundering company. In fact, the liabilities so outweigh the potential benefits to Yahoo, I have to completely question the purpose of this decision. Let’s hope Yahoo is all lawyered up as I can see the court dates piling up from this very very bad decision.
So, you go to work every day with your iPhone, Android phone or even an iPod. You bring it with you because you like having the convenience of people being able to reach you or because you listen to music. Let’s get started so you can understand your risks.
We all know these agreements. We typically sign one whenever we start a new job. Employers want to make sure that each employee remains responsible all during employment and some even require that employee to remain responsible even after leaving the company for a specified (or sometimes unspecified) period of time. That is, these agreements make you, as an employee, personally responsible for not sharing things that shouldn’t be shared. Did you realize that many of these agreements extend to anything on your person and can include your iPhone, iPod, Android Phone, Blackberry or any other personal electronic device that you carry onto the property? Thus, the Employment Agreement may allow your employer to seize these devices to determine if they contain any data they shouldn’t contain.
You should always take the time to read these agreements carefully and thoroughly. If you don’t or can’t decipher the legalese, you should take it to an attorney and pay the fee for them to review it before signing it. You might be signing away too many of your own personal rights including anything you may be carrying on your person.
Your Personal Phone versus Your Employer
We carry our personal devices to our offices each and every day without really thinking about the consequences. The danger, though, is that many employers now allow you to load up personal email on your own personal iDevices. Doing this can especially leave your device at risk of legal seizure or forfeiture under certain conditions. So, always read Employment Agreements carefully. Better, if your employer requires you to be available remotely, they should supply you with all of the devices you need to support that remote access. If that support means you need to be available by phone or text messaging, then they should supply you with a device that supports these requirements.
Cheap Employers and Expensive Devices
As anyone who has bought an iPhone or an Android phone can attest, these devices are not cheap. Because many people are buying these for their own personal use, employers have become jaded by this and leech into this freebie and allow employees to use their own devices for corporate communication purposes. This is called a subsidy. You are paying your cell phone bill and giving part of that usage to your employer, unless your employer is reimbursing you part or all of your plan rate. If you are paying your own bill without reimbursement, but using the device to connect to your company’s network or to corporate email, your device is likely at high risk should there be a legal need to investigate the company for any wrong doing. This could leave your device at risk of being pulled from your grasp, potentially forever.
If you let the company reimburse part or all of your phone bill, especially on a post-paid plan, the company could seize your phone on termination as company property. The reason, post-paid plans pay for the cost of the phone as part of your bill. If the company reimburses more than 50% of the phone cost as part of your bill, they could legally own the phone at the end of your employment. If the company doesn’t reimburse your plan, your employer could still seize your device if you put corporate communication on your phone because it then contains company property.
What should I do?
If the company requires that you work remotely or have access to company communication after hours, they need to provide you with a device that supports this access. If they are unwilling to provide you with a device, you should decline to use your personal device for that purpose. At least, you should decline unless the employment agreement specifically states that they can’t seize your personal electronics. Although, most employers likely won’t put a provision in that explicitly forbids them from taking your device. Once you bring your device on the property, your employer can claim that your device contains company property and seize it anyway. Note that even leaving it in your car could be enough if the company WiFi reaches your car in its parking space.
Buy a dumb phone and use that at work. By this I mean, buy a phone that doesn’t support WiFi, doesn’t support a data plan, doesn’t support email, doesn’t support bluetooth and that doesn’t support any storage that can be removed. If your phone is a dumb phone, it cannot be claimed that it could contain any company file data. If it doesn’t support WiFi, it can’t be listening in on company secrets. This dumb phone basically requires your company to buy you a smart phone if they need you to have remote access to email and always on Internet. It also prevents them from leeching off your personal iPhone plan.
That doesn’t mean you can’t have an iPhone, but you should leave it at home during work days. Bring your dumb phone to work. People can still call and text you, but the phone cannot be used as a storage vehicle for company secrets (unless you start entering corporate contacts into the phone book). You should avoid entering any company contact information in your personal phone’s address book. Even this information could be construed as confidential data and could be enough to have even your dumb phone seized.
If they do decide to seize your dumb phone, you’ve only lost a small amount of money in the phone and it’s simple to replace the SIM card in most devices. So, you can probably pick up a replacement phone and get it working the same day for under $100 (many times under $30).
Request to Strike Language from the Employment Agreement
Reading through your Employment Agreement can make or break the deal of whether or not you decide to hire on. Some Employment Agreements are way overreaching in their goals. Depending on how the management reacts to your request to strike language from the Employment Agreement may tell you the kind of company you are considering. In some cases, I’ve personally had language struck from the agreement and replaced with an addendum to which we both agreed and signed. In another case, I walked away from the position because both the hiring and HR managers refused to alter the Employment Agreement containing overreaching language. Depending on how badly they want to fill the position, you may or may not have bargaining power here. However, if it’s important to you, you should always ask. If they decline to amend the agreement, then you have to decide whether or not the position is important enough to justify signing the Agreement with that language still in place.
But, I like my iPhone/iPad/iPod too much
Then, you take your chances with your employer. Only you can judge your employer for their intent (and by reading your employment agreement). When it comes down to brass tacks, your employer will do what’s right for the company, not for you. The bigger the company gets, the more likely they are to take your phone and not care about you or the situation. If you work in a 1000+ employee company, your phone seizure risk greatly increases. This is especially true if you work in any position where you have may access to extremely sensitive company data.
If you really like your device, then you should protect it by leaving it someplace away from the office (and not in your car parked on company property). This will ensure they cannot seize it from you when you’re on company property. However, it won’t stop them from visiting your home and confiscating it from you there.
On the other hand, unlike the dumb phone example above, if they size your iPhone, you’re looking at a $200-500 expense to replace the phone plus the SIM card and possibly other expenses. If you have synced your iPhone with your computer at home and data resides there, that could leave your home computer at risk of seizure, especially if the Federal Government is involved. Also, because iCloud now stores backups of your iDevices, they could petition the court to seize your Apple ID from Apple to gain access to your iDevice backups.
For company issued iPhones, create a brand new Apple ID using your company email address. Have your company issued phone create its backups in your company created Apple ID. If they seize this Apple ID, there is no loss to you. You should always, whenever possible create separate IDs for company issued devices and for your personal devices. Never overlap this personal and company login IDs matter how tempting it may be. This includes doing such things as linking in your personal Facebook, Google, LinkedIn, Yahoo or any other personal site accounts to your corporate issued iPhone or Apps. If you take any personal photographs using your company phone, you should make sure to get them off of the phone quickly. Better, don’t take personal pictures with your company phone. If you must sync your iPhone with a computer, make sure it is only a company computer. Never sync your company issued iPhone or iPad with your personally owned computer. Only sync your device with a company issued computer.
Personal Device Liabilities
Even if during an investigation nothing is turned up on your device related to the company’s investigation, if they find anything incriminating on your device (i.e., child porn, piracy or any other illegal things), you will be held liable for those things they find as a separate case. If something is turned up on your personal device related to the company’s investigation, it could be permanently seized and never returned. So, you should be aware that if you carry any device onto your company’s premises, your device can become the company’s property.
Caution is Always Wise
With the use of smart phones comes unknown liabilities when used at your place of employment. You should always treat your employer and place of business as a professional relationship. Never feel that you are ‘safe’ because you know everyone there. That doesn’t matter when legal investigations begin. If a court wants to find out everything about a situation, that could include seizing anything they feel is relevant to the investigation. That could include your phone, your home computer, your accounts or anything else that may be relevant. Your Employment Agreement may also allow your employer to seize things that they need if they feel you have violated the terms of your employment. Your employer can also petition the court to require you to relinquish your devices to the court.
Now, that doesn’t mean you won’t get your devices, computers or accounts back. But, it could take months if the investigation drags on and on. To protect your belongings from this situation, here are some …
- Read your Employment Agreement carefully
- Ask to strike language from Agreements that you don’t agree with
- Make sure agreements with companies eventually expire after you leave the company
- NDAs should expire after 5-10 years after termination
- Non-compete agreements should expire 1 year after termination
- Bring devices to the office that you are willing to lose
- Use cheap dumb phones (lessens your liability)
- Leave memory sticks and other memory devices at home
- Don’t use personal devices for company communication (i.e., email or texting)
- Don’t let the company pay for your personal device bills (especially post-paid cell plans)
- Prepaid plans are your friend at your office
- Require your employer to supply and pay for iDevices to support your job function
- Turn WiFi off on all personal devices and never connect them to corporate networks
- Don’t connect personal phones to corporate email systems
- Don’t text any co-workers about company business on personal devices
- Ask Employees to refrain from texting your personal phone
- Use a cheap mp3 player without WiFi or internet features when at the office
- Turn your personal cell phone off when at work, if at all possible
- Step outside the office building to make personal calls
- Don’t use your personal Apple ID when setting up your corporate issued iPhone
- Create a new separate Apple ID for corporate issued iPhones
- Don’t link iPhone or Android apps to personal accounts (LinkedIn, Facebook, etc)
- Don’t take personal photos with a company issued phone
- Don’t sync company issued phones with your personally owned computer
- Don’t sync personal phones with company owned computers
- Replace your device after leaving employment of a company
Nothing can prevent your device from being confiscated under all conditions. But, you can help reduce this outcome by following these tips and by segregating your personal devices and accounts from your work devices and work accounts. Keeping your personal devices away from your company’s property is the only real way to help prevent it from being seized. But, the company could still seize it believing that it may contain something about the company simply because you were or are an employee. Using a dumb prepaid phone is probably the only way to ensure that on seizure, you can get a phone set up and your service back quickly and with the least expense involved. I should also point out that having your phone seized does not count as being stolen, so your insurance won’t pay to replace your phone for this event.
If you’re thinking of purchasing a Kindle or Kindle Fire, beware. Amazon ships the Kindle pre-registered to your account in advance while the item being shipped. What does that mean? It means that the device is ready to make purchases right from your account without being in your possession. Amazon does this to make it ‘easy’. Unfortunately, this is a huge security risk. You need to take some precautions before the Kindle arrives.
Why is this a risk?
If the package gets stolen, it becomes not only a hassle to get the device replaced, it means the thief can rack up purchases for that device from your Amazon account on your registered credit card without you being immediately aware. The bigger security problem, however, is that the Kindle does not require a login and password to purchase content. Once registered to your account, it means the device is already given consent to purchase without any further security. Because the Kindle does not require a password to purchase content, unlike the iPad which asks for a password to purchase, the Kindle can easily purchase content right on your credit card without any further prompts. You will only find out about the purchases after they have been made through email receipts. At this point, you will have to dispute the charges with Amazon and, likely, with your bank.
This is bad on many levels, but it’s especially bad while the item is in transit until you receive the device in the mail. If the device is stolen in transit, your account could end up being charged for content by the thief, as described above. Also, if you have a child that you would like to use the device, they can also make easy purchases because it’s registered and requires no additional passwords. They just click and you’ve bought.
What to do?
When you order a Kindle, you will want to find and de-register that Kindle (may take 24 hours before it appears) until it safely arrives into your possession and is working as you expect. You can find the Kindles registered to your account by clicking (from the front page while logged in) ‘Your Account->Manage Your Kindle‘ menu then click ‘Manage Your Devices‘ in the left side panel. From here, look for any Kindles you may have recently purchased and click ‘Deregister’. Follow through any prompts until they are unregistered. This will unregister that device. You can re-register the device when it arrives.
If you’re concerned that your child may make unauthorized purchases, either don’t let them use your Kindle or de-register the Kindle each time you give the device to your child. They can use the content that’s on the device, but they cannot make any further purchases unless you re-register the device.
Kindle as a Gift
Still a problem. Amazon doesn’t recognize gift purchases any differently. If you are buying a Kindle for a friend, co-worker or even as a giveaway for your company’s party, you will want to explicitly find the purchased Kindle in your account and de-register it. Otherwise, the person who receives the device could potentially rack up purchases on your account without you knowing.
Shame on Amazon
Amazon should stop this practice of pre-registering Kindles pronto. All Kindles should only register to the account after the device has arrived in the possession of the rightful owner. Then, and only then, should the device be registered to the consumer’s Amazon account as part of the setup process using an authorized Amazon login and password (or by doing it in the Manage devices section of the Amazon account). The consumer should be the sole responsible party to authorize all devices to their account. Amazon needs to stop pre-registering of devices before the item ships. This is a bad practice and a huge security risk to the holder of the Amazon account who purchased the Kindle. It also makes gifting Kindles extremely problematic. Amazon, it’s time to stop this bad security practice or place more security mechanisms on the Kindle before a purchase can be made.
As security of data becomes more and more important and as security breaches become more and more frequent, the ‘delete account’ link becomes very important. So many sites today allow you to import information such as credit cards, birth dates and other sensitive information, but many times they don’t allow you to delete that information (or your account) easily. In some cases, you can’t delete your data at all. It’s important to understand why it’s critical to have the option to delete your account (and all data associated with it). Let’s explore.
Few people consider account security when signing up for an internet service like Facebook, Twitter, MySpace or even Yahoo or Google. As more and more sites become victims of security breaches, without deletion of old dormant accounts, your data is sitting out there ripe for the picking. In some cases, these accounts may have stored credit card, social security or other potentially sensitive or revealing data. So, when you begin that sign-up process, it’s a good idea to check the help pages on how to delete your account information before you sign up.
Old Dormant Accounts
We all have them. We signed up for a site 4 years ago and then either never used it or used it only a few times. Don’t leave old dormant accounts sitting unattended. Delete them. You don’t need some random hacker gaining access to the account or, worse, obtaining the password through a break-in to that site. If they obtain an old password, it’s possible that they may now have access to all of your accounts all over the net (assuming you happen to use a single password at all sites).
If you are using a single password, change them to all be unique. If you can’t do this, then find the delete button on all these old accounts. If you can’t remember what you’ve signed up for, then that’s beyond the scope of this article. Still, deletion is the best option at avoiding unintended intrusion into other important accounts, so delete old accounts.
No Delete Function?
Two ways to handle this one.
- Delete all data that you can from the account, then find a random password generator and change the password to a randomly generated password. Do not keep a copy of the password and never use it again. Basically, you have locked the account yourself. If someone does access the account through the web, they won’t get anything. If they break into the site and gain access to the passwords, they will get a randomly generated password that leads them nowhere.
- Contact the site administrator and ask to have the account completely deleted without a trace. Sometimes they can, sometimes they can’t. Depends on how the site was designed. It’s always worth asking.
New Accounts at New Sites
When signing up with new accounts, if you cannot find a way to delete the account, then contact the administrator and explain that you would join the site, but you cannot find a way to delete the account when you no longer wish to have one. If they state that there isn’t a deletion function, explain to them that until they implement this function, you can’t use the site.. and walk way. Note that there is nothing more important than your own personal data security and you have to be the champion of that security because no one else will. If sites refuse to implement deletion functionality, then don’t use the site. There is no site functionality that is more important than your data security.
No Reason for Lack of Delete Function
In fact, there is absolutely no reason, other than sheer laziness, to not implement a delete function in any internet web site. If it can be added, it can be deleted. It’s very simple. I know, some developers are going to say, “Well, it’s not that easy”. That’s a total crock. It is that easy. If you have developed software that is incapable of deleting user account information, then you are either seriously inept as a programmer or you simply don’t understand what you are doing. There is no excuse at all for not adding a delete function to any site (including deletion of a user account). To my knowledge, there is no operating system or database that does not have the ability to delete data. Not adding this feature is just not acceptable. Always demand this feature if you cannot find it.
Pre-existing Site Accounts
I know that some of you may have joined sites ages ago when data security breaches were less common than today. Back then, account delete functions may not have been available. This may have been carried forward and these sites may still not have delete functions. Demand that the developers add this functionality. If you are an avid user, you should always demand this functionality. You never know when something may change that may require you to delete your account at that site… like a data breach. Security is important and your personal ability to delete your account is your right and should not be undermined. Again, always demand this feature from the sites you frequent if it is not present.
I challenge you to visit all of the sites you regularly use and locate the delete account function. I’ll bet that more than 50% of the time, it’s not there. Demand that this feature be implemented if, for nothing else, than your own personal peace of mind in case you need it. It’s like that insurance policy you buy, this is the same. The delete account feature is your insurance policy to prevent unauthorized access whenever you need to exercise this option. However, you cannot delete your data if the functionality is not there, so always make sure the delete feature exists before you sign-up.